Absence and Sickness Policy

What should I do if I am unable to attend my course?

If you are unable to attend the course for any reason, you must notify your tutor, instructor or employer on the morning of your absence. CSCS/QSCS Learners, Craft Apprentices and learners on work placement must also notify their tutor or instructor and employer.

Your tutor/instructor/co-ordinator will record details of your absence on the Weekly Summary Attendance Sheet.

What happens if I don’t contact my tutor, instructor or employer?

If you don’t contact your tutor, instructor or employer and don’t attend training for three consecutive days, it will be assumed that you have left the training course. If this happens your participation on the training course will be reviewed and you may be removed from the course.

What should I do if I am unable to attend my course because of illness?

  • If you are sick and unable to attend your course, you must notify your tutor, instructor or employer on the morning of your absence.
  • If you don’t contact your tutor, instructor or employer and don’t attend training for three consecutive days, it will be assumed that you have left the training course. If this happens your participation on the training course will be reviewed and you may be removed from the course.
  • You will not receive payment for absences related to sickness that are uncertified.  To avoid unnecessary hardship, the payment of accommodation allowances and fuel allowances (where applicable) can be continued for the period of both Certified Sickness and Uncertified Sickness, which in its nature wil be for short periods.
  • The payment of supplementary allowances (i.e. meals and travel) can be continued if you are in attendance in the training week (1 day minimum).

What if I am absent due to a medical, dental or optical appointment?

  • You will be paid for reasonable absences arising from medical appointments. These include hospital visits for medical tests and scans, as well as consultant, dental or optical appointments.
  • Payment will require proof of appointment, for example a copy of a letter of appointment.
  • Every effort should be made to limit the duration of the absence.

What if I am absent due to a family bereavement?

For absence arising from the death of a spouse/partner or child you will be paid up to five days compassionate leave if you are in receipt of a training allowance.

For absence arising from the death of an immediate family member, you will be paid a maximum of three days compassionate leave if you are in receipt of a training allowance. Your immediate family is defined as your parent (or step-parent/parent-in-law), brother (or step-brother/brother-in-law), sister (or step-sister/sister-in-law), grandparent or grandchild.

You will receive one day compassionate leave for other close relatives including uncle, aunt, niece or nephew.

Supporting Documentation Required for Paid Absence

We must receive the original copy of a doctor’s certificate within two weeks of the first day of absence due to sickness.

For medical, dental or optical appointments, you must provide proof of the medical appointment before the appointment. In the case of an emergency, you must provide proof the next working day after an appointment.

Deduction of Meals and Travel Allowance for Learners Absences

Deductions will be made to meal and travel allowances based on learner absences. These deductions will be based on the number of meals or journeys that did not take place due to the learner’s absence.

If you are absent due to illness, the payment of meals and travel allowances can be continued if you are in attendance in the training week (1 day minimum).

Certified Sickness Payments to Learners in Receipt of a Training Allowance

Payments are made for certified sickness to learners who are in receipt of a Training Allowance. The rules governing the payment of allowances for certified sickness are as follows:

a) For learners in receipt of a Training Allowance that were not in receipt of a disability related payment from the Department of Social Protection before starting the course, the following rules apply:

Once a valid doctor’s certificate is received within the required time, payments are made for certified sickness absence. However, there are some restrictions. For example:

  • A maximum of six days sickness payments can be paid in any rolling three month period.
  • If a learner is absent through illness for longer than six days, they should contact their local Department of Social Protection Office regarding entitlements to benefits.
  • Apprentices should contact their employer regarding any payments they may be eligible for.

b) For learners who were in receipt of a disability related payment from the Department of Social Protection before starting the course, the following rules apply;

Once a valid doctor’s certificate is received within the required time, payments are made for certified sickness absence. However there are some restrictions. For example:

  • A learner with a disability will continue to receive a training allowance for a total of 20 working days certified sick leave in any four month period.
  • If a learner has a total of 20 days sick leave over a four month period, we will review the situation with the learner.
  • If the learner is unlikely to be able to continue the training course, arrangements will be made between the Training Centre and the Department of Social Protection to restore the person’s social welfare payment.
  • Further clarification on the above and any other restrictions relating to a learner’s specific circumstances should be discussed with their instructor, tutor or employer.

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